{"id":9057,"date":"2025-07-23T15:34:00","date_gmt":"2025-07-23T15:34:00","guid":{"rendered":"https:\/\/old.lindstromgroup.com\/uk\/?p=9057"},"modified":"2025-08-21T07:13:23","modified_gmt":"2025-08-21T07:13:23","slug":"riddor-incident-reporting","status":"publish","type":"post","link":"https:\/\/lindstromgroup.com\/uk\/article\/riddor-incident-reporting\/","title":{"rendered":"RIDDOR: The Ultimate Guide to Incident Reporting in the Workplace"},"content":{"rendered":"\n<p>If you&#8217;re responsible for workplace safety in the UK, understanding RIDDOR is essential. From what it stands for to how to submit a report and avoid penalties, this guide covers everything you need to know to stay compliant and protect your team.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Does RIDDOR Stand For?<\/h2>\n\n\n\n<p>RIDDOR stands for the <strong>Reporting of Injuries, Diseases and Dangerous Occurrences Regulations<\/strong>.&nbsp;<\/p>\n\n\n\n<p>Introduced in 2013 and enforced by the <strong>Health and Safety Executive (HSE)<\/strong>, these regulations require employers, self-employed individuals, and people in control of work premises to report specific serious workplace incidents.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"900\" height=\"419\" src=\"https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/01-employer-completing-incident-report-on-construction-site.jpg\" alt=\"Employer reporting workplace incident in compliance with RIDDOR.\" class=\"wp-image-19574\" srcset=\"https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/01-employer-completing-incident-report-on-construction-site.jpg 900w, https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/01-employer-completing-incident-report-on-construction-site-300x140.jpg 300w, https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/01-employer-completing-incident-report-on-construction-site-768x358.jpg 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What Is RIDDOR?<\/h2>\n\n\n\n<p>RIDDOR is a legal framework in the UK that sets out which workplace incidents must be reported to the HSE.&nbsp;<\/p>\n\n\n\n<p>These include injuries, illnesses, dangerous occurrences, and fatalities that arise from work-related activities. The regulations aim to improve workplace safety through mandatory transparency and monitoring.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Must Be Reported Under RIDDOR?<\/h2>\n\n\n\n<p>Under the current regulations, the following categories must be reported:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Work-Related Deaths<\/h3>\n\n\n\n<p>Any fatality that results from a workplace accident or activity.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Specified Injuries<\/h3>\n\n\n\n<p>Examples include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Fractures (excluding fingers and toes)<\/li>\n\n\n\n<li>Amputations<\/li>\n\n\n\n<li>Eye injuries or loss of sight<\/li>\n\n\n\n<li>Serious burns or internal injuries<\/li>\n\n\n\n<li>Crush injuries leading to organ damage<\/li>\n\n\n\n<li>Unconsciousness due to head injury<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. Over-Seven-Day Injuries<\/h3>\n\n\n\n<p>When an employee cannot perform their normal work duties for more than seven consecutive days following an accident.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Occupational Diseases<\/h3>\n\n\n\n<p>These are illnesses caused or worsened by work conditions, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Occupational asthma<\/li>\n\n\n\n<li>Carpal tunnel syndrome<\/li>\n\n\n\n<li>Hand-arm vibration syndrome (HAVS)<\/li>\n\n\n\n<li>Dermatitis<\/li>\n\n\n\n<li>Work-related cancer or infections<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">5. Dangerous Occurrences<\/h3>\n\n\n\n<p>These are near-miss incidents that could have caused serious harm. Examples include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Collapse of lifting equipment<\/li>\n\n\n\n<li>Explosions or electrical fires<\/li>\n\n\n\n<li>Uncontrolled release of hazardous substances<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">6. Gas Incidents<\/h3>\n\n\n\n<p>Includes injury or danger caused by gas leaks or faulty appliances. These incidents are typically reported by registered gas engineers.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Is Not Reportable Under RIDDOR?<\/h2>\n\n\n\n<p>Not every incident needs to be reported. The following are not RIDDOR reportable:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Minor injuries such as cuts or bruises<\/li>\n\n\n\n<li>Fatigue or stress without formal diagnosis<\/li>\n\n\n\n<li>Illnesses unrelated to work activities<\/li>\n\n\n\n<li>Slips or trips with no resulting injury<\/li>\n\n\n\n<li>Near misses that do not meet the HSE&#8217;s dangerous occurrence criteria<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How Long Do You Have to Report a RIDDOR Incident?<\/h2>\n\n\n\n<p>There are specific timeframes for submitting a RIDDOR report:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Deaths and major injuries<\/strong> must be reported without delay<\/li>\n\n\n\n<li><strong>Over-seven-day injuries<\/strong> must be reported within <strong>15 days<\/strong> of the incident<\/li>\n\n\n\n<li><strong>Cases of disease<\/strong> should be reported as soon as they are diagnosed<\/li>\n\n\n\n<li><strong>Dangerous occurrences<\/strong> must be reported immediately or as soon as possible<\/li>\n<\/ul>\n\n\n\n<p>All RIDDOR reports should be submitted via the HSE\u2019s online portal, unless the incident is urgent, in which case it may be reported by phone.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"900\" height=\"419\" src=\"https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/02-employer-receiving-fine-notice-letter.jpg\" alt=\"Man reviewing a document, emphasising the importance of timely and accurate RIDDOR incident reporting to avoid legal issues.\" class=\"wp-image-19579\" srcset=\"https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/02-employer-receiving-fine-notice-letter.jpg 900w, https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/02-employer-receiving-fine-notice-letter-300x140.jpg 300w, https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/02-employer-receiving-fine-notice-letter-768x358.jpg 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Penalties for Non-Compliance with RIDDOR<\/h2>\n\n\n\n<p>Failure to comply with RIDDOR is a criminal offence. If a business or individual fails to report a qualifying incident or falsifies a report, they may face:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Unlimited fines<\/strong> if convicted in the Crown Court<\/li>\n\n\n\n<li><strong>Fines up to \u00a3400<\/strong> in Magistrates\u2019 Court for less serious offences<\/li>\n\n\n\n<li><strong>Enforcement notices<\/strong> from the HSE requiring corrective action<\/li>\n\n\n\n<li>Potential damage to business reputation and loss of contracts<\/li>\n<\/ul>\n\n\n\n<p>Maintaining accurate records and submitting reports on time is essential to avoiding legal consequences and ensuring accountability.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Who Is Responsible for Reporting RIDDOR Incidents?<\/h2>\n\n\n\n<p>Responsibility for reporting depends on the workplace setup:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Employers<\/strong> must report incidents affecting their employees<\/li>\n\n\n\n<li><strong>Self-employed workers<\/strong> report their own incidents if working on another\u2019s premises<\/li>\n\n\n\n<li><strong>People in control of work premises<\/strong>, such as site managers or building operators, may also carry the duty<\/li>\n\n\n\n<li><strong>Gas engineers<\/strong> are required to report gas-related incidents<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How to Report a RIDDOR Incident<\/h2>\n\n\n\n<p>Follow these steps to report an incident:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Visit the official <a href=\"https:\/\/notifications.hse.gov.uk\/riddorforms\/Default\">HSE RIDDOR<\/a> page<\/li>\n\n\n\n<li>Choose the appropriate online form<\/li>\n\n\n\n<li>Complete all required details about the incident<\/li>\n\n\n\n<li>Submit the report and download a copy for your records<\/li>\n\n\n\n<li>Record the incident internally in your company\u2019s health and safety log<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"900\" height=\"419\" src=\"https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/03-riddor-reports-being-properly-organised-and-filed-correctly.jpg\" alt=\"Documents are being filed in a cabinet, highlighting the legal requirement to retain RIDDOR reports for at least three years.\" class=\"wp-image-19577\" srcset=\"https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/03-riddor-reports-being-properly-organised-and-filed-correctly.jpg 900w, https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/03-riddor-reports-being-properly-organised-and-filed-correctly-300x140.jpg 300w, https:\/\/d2ris6qfzcz0wn.cloudfront.net\/wp-content\/uploads\/sites\/10\/2025\/07\/03-riddor-reports-being-properly-organised-and-filed-correctly-768x358.jpg 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How Long Should RIDDOR Records Be Kept?<\/h2>\n\n\n\n<p>Employers are legally required to retain RIDDOR reports and related records for a minimum of <strong>three years<\/strong>. Best practice in higher-risk industries is to keep these records for up to <strong>five years<\/strong>, especially if insurance claims or legal proceedings are likely.<\/p>\n\n\n\n<p>Records should include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The date and time of the incident<\/li>\n\n\n\n<li>Names and roles of individuals involved<\/li>\n\n\n\n<li>A clear description of what happened<\/li>\n\n\n\n<li>Steps taken after the incident<\/li>\n\n\n\n<li>A copy or reference number for the submitted report<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How Lindstr\u00f6m Helps Reduce RIDDOR Incidents<\/h2>\n\n\n\n<p>At Lindstr\u00f6m, we support your workplace safety strategy with managed <a href=\"https:\/\/lindstromgroup.com\/uk\/services\/industrial-workwear\/\">workwear rental services<\/a> designed to minimise preventable accidents and incidents.<\/p>\n\n\n\n<p>Our PPE-compliant garments help reduce the risk of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Burns and fire-related injuries<\/li>\n\n\n\n<li>Visibility-related accidents<\/li>\n\n\n\n<li>Exposure to hazardous substances<\/li>\n\n\n\n<li>Protection against Chemical Splash<\/li>\n\n\n\n<li>Slips, trips and contact-based injuries<\/li>\n<\/ul>\n\n\n\n<p>We offer industry-specific solutions including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/lindstromgroup.com\/uk\/services\/industrial-workwear\/flame-retardant-workwear\">Flame-retardant workwear<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/lindstromgroup.com\/uk\/services\/industrial-workwear\/hi-vis-workwear\">Hi-vis clothing<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/lindstromgroup.com\/uk\/services\/industrial-workwear\/mechanic-workwear\">Automotive Workwear<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/lindstromgroup.com\/uk\/services\/industrial-workwear\/electrical-arc-flash-and-antistatic\/\">Antistatic workwear<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/lindstromgroup.com\/uk\/services\/industrial-workwear\/engineer-clothing\/\">Engineer clothing<\/a><\/li>\n<\/ul>\n\n\n\n<p>All garments are laundered, inspected, and replaced regularly to ensure safety compliance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Final Thoughts<\/h2>\n\n\n\n<p>Understanding and complying with RIDDOR is a legal and moral responsibility. Accurate reporting supports safer workplaces and protects both employees and employers from avoidable risks.<\/p>\n\n\n\n<p>With Lindstr\u00f6m\u2019s support, you can reduce the likelihood of RIDDOR-reportable events through quality workwear and streamlined safety systems.<\/p>\n\n\n\n<p><a href=\"https:\/\/lindstromgroup.com\/uk\/contact-us\/\">Contact us<\/a> today to learn how we can help make your workplace safer and more compliant.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you&#8217;re responsible for workplace safety in the UK, understanding RIDDOR is essential. From what it stands for to how to submit a report and&#8230;<\/p>\n","protected":false},"author":14,"featured_media":19550,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"_eb_attr":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[1],"tags":[48],"coauthors":[20],"class_list":["post-9057","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-article","tag-workwear"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>RIDDOR Incident Reporting: What you need to know | Lindstr\u00f6m<\/title>\n<meta name=\"description\" content=\"Maintain your incident logs with Lindstr\u00f6m. 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